International Anti-nuclear Network Meeting in Döbeln/preparation/Open tasks

<= Summer Camp 2012 | <= Preparation

We need you to volunteer for caring about the tasks listed here. A list of tasks people already committed on can be found with the To Do list.

Promotion

• media work
  • L. will write an international press release, which will be sent to the media circa June 26-27
    • to be sent out about one month before camp starts
    • a second press release to be sent out a couple of days before camp start is reasonable, too!
  • Falk will prepare a German media release based on the international one
    • to be sent out in the end of June, about one week before camp start and the day before the camp begins
• L. and V. will do additional promotion in Lithuania
• invite groups by email
• Connect to specific anti-nuclear groups (e.g. cooperation talks to involve them)
  • ask to promote our camp + connect other organizers of camps to exchange promotion of our events and promote the „anti-nuclear summer“
• invite your friends & contacts to the camp (email, phone, personally)
• distribute the flyers to your friends & groups / provide them at cafeś, book shops, social centers etc.
• invite particularly groups from Leipzig/Dresden
• internet bannner to promote the camp on websites - who can design it?
• poster to be printed - who can design it?

Organizing issues

• organize the visit to the uranium mine
  • Falk will contact people in the Czech Republic and find out if they can help with organization of such excursion
• setting up a preliminary schedule / programme for the camp
• setting up the camp rules
• setting up new email addresses for responsibilities

Practical preparation issues

• Organization of food + overview of what we have and what we need
  • list of food we need for the camp
  • list of food already available
    • Food co-op overview / price list
  • organize more food:
    • ask for donations at the local organic shop
    • ask for donations from local farmers
    • dumpsterdiving?
  • prepare the storages with food provided to the camp
  • packing new food to shelves
• Transport for participants (local/excursion)
  • organize car(s)
  • find more drivers
  • find transportation/logistics coordinator
• Construction work for the camp
  • solar showers
  • compost toilets
  • outdoor kitchen
  • take off old campfire site and/or build a new one
• building up the camp
  • setting up tents
  • construction of a task shop (tasks to be distributed between participants)
  • preparing first food
  • providing water to the outdoor kitchen
  • putting food to the outdoor kitchen and to camp storage room
  • setting up schedule wall
• cleaning up afterwards
• info to neighbours
  • write a short flyer with brief information on camp & excuse for any disturbance
  • distribute the flyer to mail boxes in the neighbourhood
• booklet with programme
  • ask speakers & groups for contributions (info about their organizations, abstract of their presentations/workshops, presentations of their upcoming campaigns/projects)
  • write text about camp
  • add preliminary programme
  • layout the booklet
  • send it out to participants via email
  • print it for participants in the camp
• Internet pool?
  • first office room? - prepare this room for the camp with necessary technics; clear away other stuff to second office room (to be locked during the camp?)
  • preparing an area with internet and computers
• Camp signs
  • what signs are needed?
  • prepare signs (construction)
  • put up signs at the camp
• check the (big) tents

Participants issues

• info packet including booklet, feedback sheet for the Nuclear Heritage Network + maybe additional materials
• communicate to each partner group to make sure we will have the required number of participants from each region
• update list of announced participants
• provide cash for refunding arrival costs if agreed on it with them beforehand (only if they hand over tickets to us at the same time; otherwise refunding later by bank transfer)

Financial issues

• brainstorming on necessary expenses
• organize more funding for additional participants or to support with the 30% of travel costs that usually can't be refunded